WORK THAT MADE BUSINESSES MOVE.

Overview

Built Agency CRM, a lightweight and fast project management and content creation system created specifically for marketing and content agencies.

The system is designed to improve agency effectiveness by replacing scattered workflows across multiple tools with one focused operating system for client context, tasks, creative production, team workload, and AI-assisted execution.

For support and white-label installation, email hi@dmytro.biz.

Demo Video

Why It Exists

Agency work often breaks down because important client context is separated from task management, creative briefs, communication history, and production reviews.

I built this system using my experience and know-how from working with 7-figure marketing agencies and building operational systems for them. Instead of using 5 disconnected tools, agencies can use one CRM that saves time, reduces missed context, and keeps execution clearer.

Key Features

• AI task creation: Creates properly structured task items with clear descriptions, context, and checks for whether the work is actually complete.
• Client dossier context: Understands each client through a structured dossier created during onboarding, including ICPs and 30+ business information points.
• AI team workload analysis: Explains what happened last week or this week and highlights what needs focus based on tasks and communication history.
• Client onboarding: Sends a professional onboarding form to clients and converts submitted answers into a usable AI dossier.
• Creative workflow management: Lets agencies add external designers or creators, assign work, review submissions, request edits, and approve assets without overloading the creator interface.
• AI creative brief generation: Generates creative briefs from the client dossier and selected persona or ICP.
• AI image generation: Uses the latest image model to generate images from the brief, which can be used to test brief quality, provide creator references, or download as ad creatives when strong enough.

Results

• Consolidates client onboarding, project management, content production, creative review, and AI assistance into one agency-focused system.
• Gives teams better execution context without forcing them to dig through scattered documents, chats, and tools.
• Helps agency owners and operators see what needs attention now, based on the real work happening across tasks and communication history.
• Creates a cleaner workflow for internal teams, external creators, and clients.

Live Project

Agency CRM is available at crm.dmytro.biz.

The public version on this link can be fully used for testing and evaluation. For agencies that want the full benefit, better speed, dedicated capacity, and a white-label setup, I recommend a separate installation. The public instance runs on limited shared server resources, while a dedicated installation can be configured properly for the agency's team, clients, and workload.

Overview

I built and deployed multiple AI systems for marketing and operations teams. These were not experiments — they ran in production, replaced manual work, and shipped measurable outcomes. Below are the notable deployments.

1) Creative QA at Scale (Custom Next.js + n8n + OpenAI)

Project: https://image-qa.vercel.app/

I built a custom Next.js app integrated with n8n and OpenAI in the backend to QA large batches of creative statics.

• Before: A QA specialist needed minimum 15 minutes to review and rate a batch of 10 statics.
• After: 3 minutes of AI processing, ~$0.02 in tokens per batch.

This system removed the manual bottleneck while keeping QA consistent and fast enough for large creative pipelines.

2) Marketing Operations Improvement (Google Sheets + JS + OpenAI + n8n)

I implemented an end-to-end marketing operations system that standardized creative briefs, ad naming, and performance analytics.

Workflow details:

• A creative hypothesis (idea) is added to the sheet.
• The sheet sends an API request to OpenAI.
• OpenAI generates a full creative brief using the hypothesis plus client-specific context (stored separately in a structured client dossier).
• n8n packages the brief into a formatted Google Doc and writes it back to the correct sheet cell.
• The system counts how many creatives are in the brief and auto-generates naming conventions.
• Once ads are running, Facebook stats sync into the sheet via Adveronix.
• A JS script collects the data, formats it into a clean report, and sends it to the media buyer (if any) with red flags and improvement notes.
• The same data is analyzed by AI and turned into daily summaries.

This was built from scratch by me. It turned a messy, slow process into a lean, standardized system with real-time intelligence.

3) Operations & Project Management Automation (Telegram + n8n + OpenAI + ClickUp)

The client’s entire team operated in Telegram, but execution needed to live in ClickUp. The manual transfer of requests into ClickUp was wasting hours.

I built an n8n automation that:

• Accepts a Telegram voice message or text message.
• Sends it to OpenAI for analysis and task extraction.
• Creates a fully formed ClickUp task with assignee, due date, itemized description, and priority.

This converted unstructured Telegram messages into structured execution without human bottlenecks.

4) Custom GPTs Per Client Dossier (Marketing Agency Enablement)

I created a system where every marketing agency client had a full dossier with 150+ structured fields, then built a custom GPT per client based on that data.

Outcome:

• Any time the agency needed strategy, landing page ideas, creative hypotheses, or client-specific guidance, the custom GPT provided answers with deep context.
• This allowed the team to move faster and produce higher-quality outputs with consistent understanding of each client.

These GPTs were not generic. They were built on industry best practices and deep client context to deliver useful, on-brand answers every time.

Overview

Managed projects for a marketing agency and led delivery for one of our largest clients, Newo.ai. Built multiple Next.js funnel web apps and designed a complex automated reporting stack to track performance across a large lead pipeline.

Key Contributions

• Built and maintained conversion-focused funnel web apps in Next.js.
• Designed automated reporting to pinpoint weak points in the pipeline with precision.
• Connected data sources to enable budget optimization and more accurate forecasting.
• Implemented automations that eliminated hours of weekly manual reporting.

Results

• Clear visibility into the full lead pipeline and where drop-offs occurred.
• Faster, data-driven budget decisions and improved forecasting accuracy.
• Significant time savings through end-to-end reporting automation.

Overview

Helped the founder of a creative agency with 10+ clients save approximately 5 hours a day.

Problem

The project management was set up in Asana, but the founder and team demanded the current setup remain intact despite frustration and strong resistance to change.

Actions Taken

• Did minor improvements to Asana, basically cleanup of trash.
• Built a custom solution called the "Creative Master Sheet" using n8n and Google Sheets App Script.
• This solution allowed quick understanding of priorities, bottlenecks, roadblocks, follow-ups, and other content creation task issues.

Results

• Daily project management and client work, which normally took 4-5 hours, now requires an hour or less depending on workload.
• The system mirrors all relevant Asana tasks into one Google Sheets dashboard with advanced filtering (this is not possible in Asana, but possible in Clickup, so I had to invent Clickup :) due to team heavy resistance).
• Everything is consolidated in one place.
• Currently used by me on a part-time basis to help the agency.
• Positive feedback has been posted in the /gallery.

Overview

Implemented a comprehensive Go High Level setup to streamline sales and reporting processes.

Actions Taken

• Drafted all workflows.
• Created pipelines and automations.
• Hired and onboarded sales team members.
• Developed a custom reporting solution using Go High Level's built-in CSV export, Google Sheets, App Script automation for counting and interpretation, plus AI (OpenAI API) analysis of separate department performance.

Results

• The system worked flawlessly, enabling scaling and further development.
• Structured huge pipelines with 2000+ opportunities.
• AI reporting saved days if not weeks by enabling quick analysis and action.
• Improved cost efficiency in testing various sales scripts. Plus AI analysis allowed to understand vital changes needed to be made in ad campaigns to increase performance.

Overview

I was invited to fix broken processes at a marketing agency managing approximately $300,000/month in ad spend.

Actions Taken

• Identified bottlenecks and migrated the project management system to Clickup.
• Created custom AI and automation tools for clients and team members.

Results

• Work became more streamlined, and both the agency owner and team members were glad with the improvements.
• Hypothesis testing became much clearer.
• Custom reporting allowed viewing of numbers that standard analytics and built-in Go High Level tools couldn't provide.

Overview

Researched, planned, and orchestrated US registration and Importer of Record (IOR) importing procedures for a company that had never done imports of such scale of their raw material into the US. Previously, they relied on third parties and paid fees, which limited their ability to scale. Completing this project allowed the company to triple production and compete at a higher level in their product category (superfoods).

Results

• Perfect preparation allowed avoiding huge import and storage fees while under FDA and USDA hold.
• Product landed costs before this project were $18; after implementing this import route, costs dropped to $14.
• Brand now has more independent route of raw material which is scarce worldwide.

Overview

Developed an automated affiliate reporting system to help a business struggling to understand their affiliate metrics. By utilizing CSV exports from Amazon, Google Sheets, and App Script, the system provides clear insights into affiliate revenue and profit per creator per week across hundreds of different campaigns.

Key Contributions

• Integrated data from multiple sources including Amazon CSV exports and Google Sheets.
• Automated data processing and reporting using Google App Script.
• Created clear, actionable reports to identify top-performing affiliates and campaigns.
• Enabled the business to build relationships with top affiliates based on data insights.

Results

• Increased average monthly affiliate revenue from $5,000 to $30,000.
• Improved clarity and understanding of affiliate performance.
• Empowered strategic decision-making to focus on high-value affiliates.

Overview

Built and managed a complete e-commerce business operation from scratch, implementing robust systems to support ongoing growth and scalability.

Key Contributions

• Developed an agile project plan and conducted detailed needs analysis.
• Created worksheet templates for operations, financial tracking, and reporting.
• Set up a full CRM system for lead and customer management.
• Documented and implemented workflow processes and SOPs.
• Hired and managed remote staff across operations and support.
• Negotiated with suppliers to reduce costs and secure favorable terms.
• Managed freight forwarding and logistics.
• Removed operational roadblocks and bottlenecks through process improvements.
• Built a custom reporting system for KPIs and strategic insights.
• Managed budgets ranging from $1,000 to $200,000.

Results

• Recovered over $10,000 in refunds from Alibaba suppliers.
• Negotiated more than $20,000 in discounts on manufacturing costs.
• Built a scalable and lean infrastructure for long-term business growth.

Overview

Led operations and project management for an Amazon brand generating over $1M/year, focusing on scalability and systemization.

Key Contributions

• Designed and implemented a fully automated inventory management system to reduce stockouts and excess.
• Created a repeatable product launch system, covering research, listing optimization, and go-to-market steps.
• Developed and launched 10 new products within 8 months.
• Built an organic Amazon review system to boost credibility and ranking.
• Aligned all operations with agile principles for fast execution and measurable impact.

Results

• Met all strategic goals within 8 months.
• Enabled sustainable product development and launch cycles.
• Improved operational clarity, launch speed, and inventory control across the brand.

Overview

Launched and scaled a land flipping operation from the ground up, with a focus on process automation, valuation systems, and team efficiency.

Key Contributions

• Conducted initial research and built a property database to support acquisitions.
• Applied agile project planning to break work into iterative goals and deliverables.
• Led R&D on a custom land appraisal process, solving the most complex part of the model.
• Created detailed SOPs to delegate core operations efficiently.
• Hired and managed a team of virtual assistants (VAs) for research and outreach tasks.
• Implemented quality control and tracking systems to maintain data accuracy.
• Built reporting dashboards for decision-making and operational visibility.

Results

• Business remains active and profitable.
• Scalable systems enable continued growth with minimal overhead.
• Appraisal process supports confident, fast deal evaluations.

Overview

Directed the complete product development process for a consumer product that reached mass retail distribution and a Disney licensing collaboration.

Key Contributions

• Applied agile project planning across all phases.
• Sourced and evaluated multiple manufacturers for pricing, quality, and reliability.
• Hired and managed a 3D CAD designer to develop product visuals and specs.
• Handled negotiations with manufacturers, ensuring favorable terms.
• Managed order preparation, packaging logistics, and manufacturing timelines.
• Hired and coordinated quality control resources for inspections.
• Oversaw freight forwarding and customs logistics.

Results

• Product successfully launched and is actively selling on:
• Amazon
• Walmart
• Sam’s Club
• And other retail platforms
• Secured a collaboration with Disney, increasing brand credibility and exposure.

Overview

Improved the operational infrastructure of a creative agency to help them scale service delivery while maintaining team efficiency and client quality.

Key Contributions

• Performed a full analysis of the agency’s operational workflow.
• Migrated all systems from Notion to ClickUp for better visibility and scalability.
• Designed and implemented custom templates for content production and project tracking.
• Delivered thorough team onboarding with SOPs and training materials.
• Provided ongoing maintenance and updates based on real-world use.

Results

• Enabled the agency to scale from 10 to 30+ simultaneous client projects.
• Reduced task friction and manual oversight.
• Gave leadership real-time control over delivery pipelines and team capacity.

Overview

Streamlined and upgraded operational workflows for an e-commerce company, enabling it to grow with clarity and structure.

Key Contributions

• Performed operational analysis to identify bottlenecks and inefficiencies.
• Migrated project management from Trello to ClickUp for greater scalability and automation.
• Built complex templates in ClickUp to standardize merchant processing tasks.
• Created onboarding documentation and trained the internal team.
• Provided ongoing maintenance and iterative improvements based on team feedback.

Results

• Improved execution consistency and visibility across teams.
• Reduced manual overhead and increased output capacity.
• Enabled the business to scale its model efficiently.

Overview

Led the complete setup and launch of an online store for Litcessory, including staffing, tech stack, and fulfillment.

Key Contributions

• Conducted a thorough needs analysis and outlined a phased project plan.
• Hired a developer to build the store with required features and responsive design.
• Recruited and onboarded VAs for large-scale product data entry.
• Implemented quality control processes pre-launch.
• Set up automated FBA integration to streamline order fulfillment.
• Successfully launched the store, now operating actively.

Results

• Store is actively used and supports fully automated FBA order fulfillment.
• Operational efficiency achieved with remote team support.
• litcessory.com serves as the official online presence of the brand.

Overview

Created a highly detailed, repeatable system for product development using ClickUp, helping a company streamline its workflow from idea to launch.

Key Contributions

• Developed a custom ClickUp project template for full product lifecycle management.
• Included structured task flows, SOPs, and instructions for each development phase.
• Designed the system so even untrained team members could follow it successfully.
• Covered stages from idea research and supplier sourcing to Amazon listing and launch.
• Ensured scalability and clarity by breaking complex processes into guided steps.

Results

• The template was used successfully for multiple product launches.
• Saved time, reduced onboarding needs, and increased consistency across projects.
• Proved to be a cost-effective and scalable foundation for internal product teams.

Overview

Developed and launched the website and affiliate infrastructure for TytanToys, enabling independent traffic generation and direct sales.

Key Contributions

• Created an agile project plan to manage timelines and deliverables.
• Hired and managed a developer to build the site with modern design and performance standards.
• Conducted quality control to ensure usability, responsiveness, and accuracy.
• Set up an automated affiliate program, including registration, tracking, and payout systems.
• Integrated affiliate tracking into the store for seamless performance monitoring.

Results

• The store and affiliate program are active and generating traffic and revenue.
• Reduced reliance on marketplaces through direct-to-consumer infrastructure.
• Enabled brand ambassadors and partners to drive measurable performance through affiliate links.

Overview

Developed and executed a complete social media strategy for TytanToys, focused on brand consistency, engagement, and organic reach.

Key Contributions

• Created a comprehensive SMM plan aligned with brand goals and audience behavior.
• Curated and produced a high volume of branded content, ensuring variety and consistency.
• Collected and leveraged user-generated content (UGC) to build trust and credibility.
• Produced educational how-to content to demonstrate product usage and value.

Results

• Achieved a well-established and recognizable brand presence in the educational toy space.
• Built sustained engagement and audience growth through consistent publishing and community interaction.

Overview

Oversaw and optimized daily operations for an Amazon Seller Central account generating over $40,000/month, including logistics, marketing, and account health.

Key Contributions

• Handled ongoing inventory management to avoid stockouts and excess storage fees.
• Managed and optimized advertising campaigns for profitability and visibility.
• Proactively monitored listings and fought hijackers to maintain brand control.
• Processed reimbursements for lost or damaged inventory.
• Managed customer support messaging to uphold high service ratings.
• Ran promotions and pushed inventory using sales, coupons, and discounts.

Results

• Maintained consistent revenue of $40K/month with strong account metrics.
• Created a systemized operation suitable for handoff.
• Business was successfully sold with all processes in place.

Overview

Led the creation of a fully functional e-commerce operation from the ground up, integrating both digital and physical infrastructure.

Key Contributions

• Developed an agile project plan to guide all phases from planning to launch.
• Set up a physical warehouse and built spreadsheets for inventory tracking and logistics.
• Oversaw logo creation and initial brand identity development.
• Managed website creation for storefront and backend integration.
• Launched ad campaigns to drive initial sales and market entry.
• Handled customer support and order fulfillment, ensuring operational stability from day one.

Results

• Successfully launched the business with fully integrated systems in place.
• Enabled scalable operations with physical inventory control and digital marketing infrastructure.

Overview

Managed the initial stages of developing a new pet product, focusing on strategy, sourcing, and execution readiness. Project was paused due to funding limitations.

Key Contributions

• Built an agile project plan to define development phases and deliverables.
• Oversaw team management across design, sourcing, and planning.
• Sourced potential manufacturers and suppliers.
• Led early prototyping efforts to test design and feasibility.

Results

• Development paused due to financing constraints.
• Recommended crowdfunding as a viable path forward to validate demand and secure capital.
• Project ready to resume with minimal ramp-up once funded.

Overview

Led the full-cycle development of Litcessory Clips, a complementary product that became one of the brand's top performers. The project included research, prototyping, and end-to-end production.

Key Contributions

• Built a strategic project plan for timeline, cost, and testing coordination.
• Conducted in-depth market research to identify unmet customer needs.
• Hired and managed a designer for 3D modeling and CAD delivery.
• Oversaw a detailed testing and refinement phase with six product versions.
• Sourced manufacturing partners and managed mould creation.
• Supervised production and quality control to meet design and durability standards.

Results

• Successfully launched and now ranks as the #2 product in the Litcessory catalog.
• Delivered on both customer satisfaction and commercial performance.
• Created a proven development process for future accessory products.

Overview

Built a full-stack real estate lead generation system for Park House Polyana, replacing agency dependency with an efficient in-house setup.

Key Contributions

• Conducted needs analysis and mapped out a tailored project strategy.
• Managed website creation optimized for real estate conversions and local SEO.
• Hired and trained sales reps, including scripts and SOP development.
• Launched and optimized Google Ads campaigns targeting the right buyer intent.
• Integrated conversion tracking and reporting for ROI transparency.

Results

• Achieved significantly better conversion rates.
• Reduced cost-per-lead by over 10× compared to external realtor agency performance.
• Gave the business full control over its lead flow and sales pipeline.

Overview

Led the full development cycle of three products — a breathalyzer, a portable bidet, and a bark collar — with the goal of creating improved versions of existing market offerings.

Key Contributions

• Developed an agile plan to structure and manage each product line in parallel.
• Conducted detailed market analysis to identify weaknesses in competitors' products.
• Sourced and negotiated with manufacturers for quality, pricing, and lead times.
• Managed product and packaging design for branding and shelf appeal.
• Oversaw freight forwarding and international logistics from supplier to warehouse.
• Launched dedicated websites to support each product’s direct-to-consumer sales.

Results

• All three products were successfully developed and brought to market.
• Built scalable sourcing and fulfillment workflows.
• Delivered high-quality product upgrades in highly competitive niches.

Overview

Launched Content4Biz, a performance-driven marketing agency offering web, content, and advertising services — structured for long-term growth and scalability.

Key Contributions

• Conducted early-stage market research to define niche and positioning.
• Built an agile project plan for setting up core systems, marketing, and delivery workflows.
• Oversaw website and content creation to establish a strong online presence.
• Launched and optimized ad campaigns for early lead generation and testing service-market fit.
• Established internal systems to support ongoing operations and client management.

Results

• The agency is live and currently operating, with structured systems in place.
• Set a strong foundation for scale with a lean, focused execution model.

Overview

Developed a fully automated inventory management solution by replicating key Odoo ERP functionality in Google Sheets, integrated with custom scripts and Amazon planning.

Key Contributions

• Performed needs analysis to understand the pain points and overengineering in Odoo.
• Migrated core modules — Inventory, Invoicing, Manufacturing — into a smart Google Sheets system.
• Built automation using Apps Script to handle stock movements, status updates, and reporting.
• Integrated Amazon inventory planning, including replenishment alerts and order tracking.
• Ensured the system was scalable, fast, and easy for non-technical team members to use.

Results

• Delivered a low-cost, accurate, and user-friendly solution.
• Outperformed Sellerise in inventory prediction accuracy.
• Enabled better decision-making with real-time visibility and automation.

Overview

Designed a fully automated social media system using n8n, enabling near hands-free publishing across multiple platforms.

Key Contributions

• Transformed RSS feeds into unique social media posts via custom workflows.
• Integrated Telegram approval: team could approve or edit posts directly in chat before going live.
• Enabled quick edits through Telegram interface for flexibility and control.
• Set up auto-posting to Instagram, Facebook, and Threads after approval.
• Created a system that significantly reduced manual content handling.

Results

• Put social media on autopilot, saving time and ensuring consistency.
• Improved content output quality through human-in-the-loop approval.
• Seamless multi-channel publishing enabled lean team to scale content without hiring.

Overview

Launched and optimized a Walmart Seller Center account for a DTC brand, starting with FBA inventory and later migrating to WFS for better compliance and reliability.

Key Contributions

• Created a clear project plan for onboarding and launch.
• Built and optimized product listings to meet Walmart's listing standards.
• Integrated FBA inventory with Walmart to fulfill orders automatically.
• Managed FBA shipment routing and prep, including blank-box shipping methods.
• Addressed compliance red flags triggered by FBA-origin shipments.
• Strategically transitioned to Walmart Fulfillment Services (WFS) for a smoother, compliant long-term solution.

Results

• Seller account launched and fully operational.
• Resolved fulfillment red flags with a reliable WFS setup.
• Ensured listing and fulfillment alignment with Walmart policies.

Overview

Overhauled Amazon PPC campaigns for a brand with underperforming ads and inconsistent targeting, resulting in major performance and profitability improvements.

Key Contributions

• Analyzed existing inventory levels and historical ad performance data.
• Identified flaws in campaign structure and keyword/ASIN targeting.
• Built new ad campaigns with clear segmentation and bid strategies.
• Focused on targeting ASINs for cross-selling and competitor interception.
• Managed budgets and daily optimizations to maintain profitability.

Results

• Achieved a stable ACOS of 10–15%.
• Delivered an additional $5,000+ in monthly revenue.
• Increased visibility and sales without overspending.

Overview

Set up and ran a replica sneaker e-commerce business, handling logistics, supplier negotiations, and storefront execution. Business was intentionally short-lived but profitable.

Key Contributions

• Built an agile project plan to coordinate launch and operational workflows.
• Set up a reliable supply chain using WeChat for supplier communication and integrated a 3PL for fulfillment.
• Negotiated pricing and terms with key suppliers.
• Created product listings optimized for conversions.
• Managed fulfillment operations and customer support inquiries.

Results

• Generated $3,000+ in weekly revenue during peak months.
• Proved out a fast-moving business model with high short-term ROI.
• Business was wrapped after less than a year due to limited product lifespan and compliance strategy.